We (or “us”) means Charitable Giving, a registered charity with registration number 1128013. We are also a limited company (number 06754603). We are registered with the Information Commissioner’s Office as a data controller under number Z1734304.
FAO: Privacy Officer
Union Mine Road
Telephone: 01822 611180 and ask to speak to the Privacy Officer
By contacting us, using our services or visiting our website, which is owned and controlled by us (“our site”), you are accepting and consenting to the practices described in this policy unless you inform us otherwise.
We may collect and process the following data about you:
You may give us information about you by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide if you register to use our site, subscribe to our service, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, employer, financial information and personal description.
With regard to visits to our site we may automatically collect the following information:
We may receive information about you from third parties such as professional fundraising organisations or your employer. When that data is collected from you, you should be informed by those third parties at that stage that it may be shared internally by us and combined with data collected from multiple sources.
We also work with third parties (including, for example, business partners, sub-contractors, advertising networks, analytics providers, search information providers) and may receive information about you from them.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
We use the following cookies:
You may block cookies by activating the setting on your browser that allows you to refuse the storage of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
We use information held about you in the following ways:
We will use this information to:
Where you have indicated to us that you are happy for us to do so, we may also use this information:
Examples of how we will use this information include (but are not limited to);
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
You agree that we can share your personal information with:
We will keep your information within the ‘organisation’ except where disclosure is required or permitted by law or when we use third party service providers (data processors) to supply and support our services to you. We have contracts in place with our data processors. This means that they cannot do anything with your personal data unless we have instructed them to do so. They will not share your personal data with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
Please see below the list of services where we use third party data processors which sets out the categories of recipients of personal data.
IT Provider – Cloud Service – IT Support
Secure document disposal service
Internal HR systems provider
You should be aware that the third parties we work with, such as Professional Fundraising Organisations and your chosen charities, will have their own privacy policies and that once your information has been passed to them they are in control of your information and they then determine how it is used. We advise you to check their privacy policies before you give permission to us to share any of your personal data with those third parties.
Anonymous disclosure of information
We may share information in fully anonymised form with the following:
Please rest assured this type of sharing of data will only be in an anonymised format and you will not be identifiable from the collated data we disclose.
All information you provide to us is stored on our secure servers or on secure servers operated by a third party. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Under the Data Protection Laws your rights are:
Our data retention policy is dictated by the Data Protection Laws and is available for inspection by submitting a written request using the contact details provided in this policy.